Delete account and data

What this page covers

KlaroFin is finance and accounting software for freelancers and small businesses, provided by Kay Maik Fotografie, owner Kay Maikowske, Tönisberger Str. 33, 47509 Rheurdt, Germany.

This page explains how to delete your KlaroFin account and all associated data, which data is removed and what has to be kept for legal reasons. It applies equally to the web app and the Android app.

⚠️ Before deleting: export your data

Under German law (§ 147 AO) you are required to retain your own invoices and receipts for ten years. That obligation remains even if you stop using KlaroFin.

Export your data first via Settings → Export. Deletion is permanent — we cannot restore your data afterwards, not even on request.

How to delete your account in the app

• 1. Sign in to the KlaroFin app or at klarofin.de.
• 2. Open “Settings” from the menu.
• 3. Scroll down to the “Delete account” section.
• 4. Tap “Delete account permanently” and confirm the security prompt.
• 5. Deletion runs immediately. You will be signed out automatically.

Deletion without account access

If you can no longer sign in, email us at Info@kaymaikfotografie.de from the address your account is registered with, using the subject “Account deletion”.

We confirm receipt and delete the account within 30 days. If we cannot clearly match the sender address to an account, we will ask before proceeding.

Data that is deleted completely

This includes finalised, GoBD-protected records — deletion is deliberately complete rather than limited to anonymisation.

• Account and profile data: name, email address, postal address, phone number, tax number, bank details, credentials
• Invoices, quotes, dunning letters and all their line items
• Expenses, receipts and uploaded files (including files in object storage)
• Customer and contact records you created
• Household budgeting: budgets, income, expenses, savings goals, debts, household members
• Assets, investments and calculations
• Calendar events and any connected Google Calendar link including access tokens
• Push notification registrations
• Activity and audit logs of your account
• Your customer record at our payment provider

What is retained

Beyond this we retain no data about you after deletion.

• An anonymous counter entry in the system log recording that an account deletion occurred. It contains no personal reference whatsoever — no identifier, name or email address.
• Invoices we issued to you for your KlaroFin subscription. As our own business records these are subject to a statutory ten-year retention period (§ 147 AO, § 14b UStG) and are held outside the app in our bookkeeping. They are deleted once that period expires.

Timeframe

• Deletion in the app: immediate and irreversible
• Deletion via email request: within 30 days
• Removal from encrypted backups: within 30 days at the latest

Questions?

Email us at Info@kaymaikfotografie.de. For more on how we process your data see our privacy policy at klarofin.de/en/datenschutz/.